Every missed call is an appointment that books somewhere else.
Flutefox sets up an AI receptionist for your practice. It answers the calls your team can’t get to: after hours, over lunch, during the morning rush, or when every line is already busy and the phone keeps ringing. It can pick up many calls at once, book the appointment, and send the details straight to you. No caller waits, and no one hits voicemail.
The math
What a ringing phone is worth
A routine visit is worth roughly a hundred dollars. A bigger procedure can be worth many times that. Most practices miss five to fifteen calls a month, and the calls below are the ones nobody hears ring.
How it works
Live in 48 hours. Nothing about your day changes.
We set it up
We configure the agent around your practice: your hours, services, location, and scheduling rules. It takes us 24 to 48 hours. We start with a short call to capture the details, then handle the setup for you.
It answers the overflow
Whenever a call would go to voicemail, after hours, at lunch, or when the lines are full, the agent picks up instead. It can handle several callers at the same time, answer the common questions, and book the appointment.
Bookings reach you, wherever you work
Every booking arrives the moment it happens, with the patient’s name, number, reason, and requested time. It can land in your calendar, on WhatsApp, by email, or by text, whatever your team already uses. You just confirm it.
Your daytime line and your front desk stay exactly as they are. The agent only takes the calls they couldn’t.
Scope you control
What it will do. What it won’t.
It will
- Answer every inbound call, around the clock
- Handle several calls at once, so no one ever gets a busy signal
- Book new appointments, follow-ups, and urgent slots
- Answer questions about hours, location, parking, and services
- Take a message whenever that’s what the caller needs
- Hand off to a person the moment someone asks
By design, it won’t
- Give medical or clinical advice, that’s your clinicians’ call, so we keep the agent well clear of it
- Discuss treatment plans or diagnoses, those conversations belong with your team, not a receptionist
- Pretend to be a person when a caller asks directly, being honest is what keeps your name safe
- Step on your front desk, it covers the calls they can’t reach, nothing they can
These aren’t limits the agent ran into. They’re guardrails you set. It does exactly what you tell it to and nothing you didn’t, and that’s the whole point: an agent you control is an agent you can trust with your practice’s name. If something here would actually suit your practice, like quoting a standard price or sharing insurance details, we can switch it on for you.
Hear it yourself
The fastest evaluation is a live conversation.
Speak with the agent directly in your browser, or listen to the sample recordings below.
Click to connect with the live agent. It’s the same one your patients would reach.
Click the orb to start a call
What we commit to
Here’s what you can count on.
- Your daytime line is untouched. The agent only answers when your front desk can’t.
- Live within 48 hours of you sending us your practice details.
- A summary of every booking, sent to you the moment it happens.
- Cancel anytime. No notice period and no lock-in. We don’t refund credits left unused in the month you cancel, but you’ll never be tied to a contract.
Questions practices ask us
The fine print, out loud
What if it says something wrong to a patient?
By default the agent is scoped to scheduling and practice basics: hours, location, parking, and services. We keep it out of treatment and clinical questions, so the areas where a wrong answer would hurt are off the table. When it doesn’t know, it says so and takes a message. If your practice wants it to handle more, like standard prices or insurance details, we can set that up for you.
What about privacy and patient data?
The agent collects the minimum needed to book: name, phone number, reason for the visit, and preferred time. It does not ask for or store health histories, insurance numbers, or payment details. Our full position is on the privacy page, written in plain language, because you’ll actually read it.
What if a patient wants to talk to a human?
It recognizes that request and handles it directly. To start, it takes a detailed message and sends it to you immediately; once you’re set up it can transfer to a number you choose. It never argues with a caller who wants a person. If you’d rather it route calls a different way, we can tailor that to your practice.
What happens if the agent goes down?
Calls fail over to your existing voicemail, the same place they go today. The worst case of using Flutefox is exactly where you are now. There is no scenario where a caller hears dead air.
What if I want to cancel?
You tell us and it’s off the same day. Billing is month to month with no lock-in and no notice period. We don’t refund credits left unused in the month you cancel. We keep clients by booking appointments, not by contract.
Does my front desk need to learn anything?
No. Their phones, software, and routines stay the same. The only new thing anyone sees is a message when the agent books an appointment they would otherwise have missed.